Award Management

About Award Management

Federal awards must adhere to Uniform Guidance (2 CFR § 200). All purchases charged to sponsored programs must be consistent, allowable, allocable and reasonable and are subject to the terms and conditions in the award agreement.  

Responsibilities

We support you in managing projects through the entire award lifecycle. Effective grant management is a shared responsibility between the principal investigator (PI) and ORSP.

  • Completes the aims or scope of work as agreed to by the sponsor in award documents
  • Consults with the grant administrator to ensure expenses posted to the project account are allowable, necessary and reasonable
  • Initiates and approves expenditures of grant funds
  • Monitors award spending and contacts the grant administrator to resolve issues
  • Monitors subrecipient performance and grant expenditures
  • Ensures that all cost share (when required) has been reported to ORSP
  • Works with ORSP Human Resources to hire personnel and request faculty effort
  • Manages administrative duties associated with the award in accordance with SFSU’s Compliance program
  • Submits all project reports on time as outlined by the award agreement, including progress, final and invention reports.
  • Notifies ORSP of any budget, scope or programmatic changes 
  • Reviews and administers grants per terms and conditions set forth by the sponsor
  • Coordinates the kickoff meeting for new projects and ensures the PI and other personnel are aware of grant management policies, procedures and expectations
  • Approves expenditures and resolves questions about their allowability before requests are forwarded for payment
  • Monitors award spending 
  • Along with the PI, coordinates requests to the sponsor for changes in scope, budget, performance period, key personnel or other deviations from the award
  • Remains up to date on regulations, compliance and audit requirements and SFSU policies and procedures
  • Coordinates project closeout to ensure all sponsor requirements are met and works with the PI and Accounting to ensure that final reports (i.e., technical, financial, equipment, invention) are submitted on time