Procurement

Buying

Please note, CSUBuy does not allow for changing the shipping destination to any other location than the campus. Given that most of us are working remotely now, there is an option to have items shipped to your remote workplace/home. You can order via Staples Advantage and receive CSU contract pricing. Please see the CSU Employee Discount Program Flyer (PDF) for more information.  

Any items shipped to locations other than the campus will need to be returned to campus when the campus reopens. End users are requested to make any items over $1,000 available for tagging at that time. Please review our  Equipment and Purchasing Policy for items shipped to locations currently providing remote instruction and services as a result of the COVID-19 situation (PDF).

Resources Procurement FAQs

Agreements

Please be advised that the CSU system will no longer be utilizing CalUSource as a contract repository.

All Service Agreements executed by Procurement beginning in calendar year 2021 and hence forth will be uploaded into CSUBuy (JAGGAER).

Buying guides

Office supplies and other goods from selected vendors can be bought on our CSUBuy platform.

Please note, CSUBuy does not allow for changing the shipping destination to any other location than the campus. Given that most of us are working remotely now, there is an option to have items shipped to your remote workplace/home. You can order via Staples Advantage and receive CSU contract pricing. Please see the CSU Employee Discount Program Flyer (PDF) for more information.   

Any items shipped to locations other than the campus will need to be returned to campus when the campus reopens. End users are requested to make any items over $1,000 available for tagging at that time.  Please review our  Equipment and Purchasing Policy for items shipped to locations currently providing remote instruction and services as a result of the COVID-19 situation (PDF).  

  • Obtain a quote or proposal from supplier/vendor.
  • Check if a supplier exists in the Common Financial System (CFS), if not, have the supplier complete Vendor 204 form and send it to Fiscal Affairs.
  • Enter a requisition in CFS and attach all supporting documents (Technology Acquisition require a completed TAR ticket. For more information, please visit the TAR webpage of Information Technology Services).
  • Obtain a certificate of insurance from the vendor (commodity purchases are generally exempt). Please see our page Insurance for Buying for more information.
  • When needed (complex purchases, large orders, etc.) contact Procurement for pre-approval of requisition.
  • Please note that requisitions will be processed in order of receipt. During peak times and in cases that require further research and/ or contract term negotiations, processing time may be prolonged.

Please consult with Procurement.

Check competitively bid system-wide agreements, Master Enabling Agreements (MEA) and Consortiums (US Communities, Educational and Institutional Cooperative Service (E&I) , National Association of State Procurement Officials (NASPO)).

If there is no competitively bid agreement that covers SFSU, a solicitation process is required. The University mostly conducts Requests for Proposals.

Informal Request for Proposal

Monetary thresholds:

The Informal Proposal Checklist (PDF) contains more information on monetary thresholds.

An informal solicitation requires a written Scope of Work (SoW) before contacting any vendors. The requesting department is responsible for drafting the specifications. How to Write a Scope of Work (PDF)

Please make sure to describe the product specifications in a generic way. When writing a specification, do not write specifications/requirements in such a restrictive way as to limit the bidding to a sole source or brand.

If a brand is identified as an example in the specifications, make sure to include “or equal” wording.

All vendors need to be sent the exact same SoW. If you make changes to the SoW, please make sure you communicate these changes to all vendors in writing.

Generally, at least three quotes or proposals are required. The SB/DVBE option only requires two quotes or proposals.

 

Formal Request for Proposal

Monetary thresholds:

  • Over $250,000 for Goods and Services
  • Over $1,000,000 for IT Goods and Services

Projects exceeding the monetary thresholds above require the requesting department to consult with Procurement to initiate a formal solicitation process. The requesting department is responsible for drafting the scope of work/specifications. How to Write a Scope of Work (PDF).

During the Formal Request for Proposal (RFP) process, all communication between departments and vendors is prohibited. Procurement handles any communication with the vendors.

Once the scope of work has been finalized, Procurement will work on putting the formal RFP package together. The RFP is then publicly advertised online. Formal responses are required. After the RFP submission date has ended, Procurement will schedule a meeting with the evaluation committee for the RFP to review and score the proposals. Once a vendor has been selected, Procurement will issue the Notice of Intent to Award online. Procurement will work on executing the contract. Please note that the formal solicitation process generally takes two to three months after the scope of work has been accepted by Procurement.

Related Form

Contact us

Procurement and Support Services

The Procurement Department helps SFSU purchase goods and services efficiently, cost-effectively, and in compliance, while guiding vendor selection and managing University property from purchase to retirement.

Purchasing Methods

Find a list of our different purchasing methods.

Blanket Purchase Orders (BPOs)

BPOs are designed to supply goods or services on an ongoing basis for a designated period of time. Generally, BPOs establish pricing, terms, conditions, and the period covered. Quantities or minimum sales are not required.

Master Enabling Agreements (MEA)

MEAs support the strategic sourcing efforts of multiple campuses or the Chancellor’s Office by combining common requirements for specified goods and services, avoiding redundant bid solicitations and contracts, maximizing volume discounts and reducing administrative costs. Each MEA may have specific conditions for its use. Please note that not all MEAs have been competitively bid. If not competitively bid, the purchasing thresholds apply.

Consortiums (E&I, NASPO, OMNIA PARTNERS (formerly US Communities and National IPA))

Specific to Procurement, a consortium is an association of public education entities that share competitively awarded contracts with its members. The University is not required to conduct a competitive solicitation if a Higher Education Purchasing Consortium has awarded a vendor for the specific goods or services. The use of consortium agreements needs to be vetted and approved by Procurement staff.

Master Pricing Agreements (MPA)

MPAs provide fixed prices/rates from vendors for the purpose of acquiring goods and services at the vendor's best pricing based on aggregate volume purchased and to reduce administrative costs. Please note that not all MPAs have been competitively bid. If not competitively bid, the purchasing thresholds apply.

Multi-Year Contracts

A contract for goods or services may be entered into for any period of time deemed to be in the best interests of the University provided the term of the contract and conditions of renewal or extension, if any, are included in the solicitation.  A multi-year contract is authorized where:

 

1. estimated requirements cover the period of the contract and are reasonably firm and continuing; and

 

2. such a contract will serve the best interests of the University by encouraging effective competition or otherwise promoting economies in University Procurement.

Resources

Procurement handles the following kind of agreements

  • Agreements for the Purchase of Goods
  • Campus-wide Agreements (furniture, buses, moving companies)
  • International Agreements
  • Lease Agreements
  • Low Cost Service Agreements (LCSA) (PDF)
  • Maintenance Agreements
  • Memorandum of Understanding (MOU)
  • ORSP: Grant/ Sub-Award/ Service Agreements
  • Service Agreements

 

How to find agreements:

Please be advised that the CSU system will no longer be utilizing CalUSource as a contract repository.

All Service Agreements executed by Procurement beginning in calendar year 2021 and hence forth will be uploaded into CSUBuy (JAGGAER). CSUBuy can be accessed here:

Resources on how to navigate the Contracts module, can be found on the Chancellor's Office website.

CSUBuy

Additionally, on a campus level, Fiscal Services terminated the contract for the “Imaging System”, a repository for Contracts, Purchase Orders and Insurance documents. The data from the Imaging System was migrated into OnBase. Contracts, purchase orders and insurance documents can now be found in OnBase.

To request OnBase access, visit the ServiceNow Portal and search for "OnBase" . Select "Request Account Access to OnBase" in the drop-down menu.

Upon completion of the service ticket, and only when connected to VPN, you may access OnBase with your new OnBase credentials using the web client, at https://onbase.sfsu.edu.

For training on how to retrieve data in OnBase, please contact Fiscal Affairs.

Due to CFS upgrades, the interfaces shown in the guides are not the most current, but the content still applies.

Requisition account code reference guide

Please note that account codes are administered by the Accounting Office.

To view PDF files, you may download Adobe Reader

How do I change a chartfield on my existing PO? 

Effective November 1, 2019, we are introducing a new process to change chartfields. This process will become mandatory starting on January 1, 2020. 

The new process replaces the P.O. Cancellation / Change Request Form. 

Changing a chartfield now requires the requester to enter a Change Chartfield Requisition. Please follow the How to create a Change Chartfield Requisition (PDF) guide. 

How do I close a PO? 

Please complete “Option 1: PO Close Request” of the PO Close & PO Decrease Form (PDF) and email it to procurement@sfsu.edu. 

This form is also available on Docusign. 

How do I decrease a dollar amount or close a line on an existing PO?  

Please complete “Option 2: PO Line Decrease Request” of the PO Close & PO Decrease Form (PDF) and email it to procurement@sfsu.edu. 

This form is also available on Docusign. 

Related Forms

The University needs to ensure that the vendors it does business with have appropriate insurance on file.

This includes two separate documents: the Certificate of Liability Insurance (COI) and the Additional Insured Endorsement (AIE).

The COI alone is not sufficient. Vendors must provide both documents.

Insurance is required for both on- and off-site services.

You can send the Insurance Certificate Request October 2025 (PDF) below to the vendor.

Insurance for Public Works

For maintenance services, the general insurance requirements apply. Please see the Insurance for Buying page of the Procurement department for more information.

Professional Services

The same requirements as to maintenance services apply with the following additional requirements (professional liability requirement):

Professional liability (errors and omissions) insurance on an occurrence basis is preferred, covering work done or to be done by or on behalf of the Service Provider and providing insurance for professional liability in the amount of one million dollars each occurrence. The Service Provider shall obtain and maintain professional liability insurance on a claims-made basis for no less than one million dollars each claim and two million dollars annual aggregate, and certification of coverage shall be submitted to the Trustees upon signing of this Agreement. If the total contract amount exceeds one million dollars the Service Provider shall renew and keep such insurance in effect for at least ten (10) years after the recordation of the notice of completion.

Construction Projects

These insurance requirements will vary and depend on the general conditions.

Related Form

CSU Construction Insurance Programs

Disclaimer – These are limited, not exclusive lists of vendors. Departments may source other vendors.

Small Businesses *spend over $50,000 requires written scope of work and 2 SB quotes 

McWoods Distribution    (no design services)

10700 MacArthur Blvd. Ste 4E 

Oakland, CA 94605 

Sales: Joel McGill 

Email: joel@mcwoodsdistribution.com 

Phone: (510) 268-6290 

https://mcwoodsdistribution.com/ 

 

Most-Ergo  (no design services)

P.O. Box 2277 

Granite Bay, CA 95746 

Email: support@mostergo.com 

Phone: (916) 212-4639 

https://mostergo.com/ 

 

ECO Office dba Creative Solutions

1010 S. Milpitas Blvd

Milpitas, CA 95035

Email: info21@office.eco

Phone: (510) 902-6695

 

Sam Clar Office Furniture Inc. (Allsteel products) 

*this vendor has Small Business status/preference & consortium pricing for Allsteel products, spend can exceed $50,000; no additional quotes required

Agreement Number: OMNIA Contract R191802

End of Term: April 30, 2023

Contact Information: Kristi Shanahan, (559) 246-5478, kristi@samclar.com

 

Vendors with consortium/government pricing *spend can exceed $50,000 



Allsteel (OMNIA Partners)

Agreement Number: R191802

End of Term: April 30, 2023

Contact Information: Cindy Herman, (563) 272-4441, hermanc@allsteeloffice.com

To access this contract: https://www.omniapartners.com/publicsector/contracts/supplier-contracts/allsteel

 

DCI, Inc. (GSA Contract)

Agreement Number: 47QSMA18D0004

End of Term: October 22, 2023

Contact Information: (800) 552-8286, sales@dcifurn.com

To access this contract: https://dcifurn.com/government/

 

Foliot Furniture/Foliot Furniture Pacific Inc (GSA Contract)

Agreement Number: GS-27F-0034P

End of Term: September 8, 2024

Contact Information: William Grant, wgrant@foliot.com, Victor Culatta, (760) 218-5239, vculatta@foliot.com or contract@foliot.com

To access this contract: https://www.gsaadvantage.gov/ref_text/GS27F0034P/0UYH8Y.3QOUAQ_GS-27F-0034P_FOLIOT190911.PDF

 

HON (GSA Contract)

Agreement Number: GS-27F-0015S

End of Term: March 26, 2026

Contact Information: Nate Berkhoudt, berkhoudtn@honcompany.com, or Lisa Belesky, beleskyl@honcompany.com 

For more information: https://www.gsaadvantage.gov

 

Humanscale (GSA Contract)

Agreement Number: GS-29F-0001N, GS-14F-0029M

End of Term: October 9, 2022

Contact Information: Tom Rennie, trennie@humanscale.com, or Linda Tong, (714) 430-6850, ltong@humanscale.com  

For more information: https://www.gsaadvantage.gov/ref_text/GS29F0001N/0UU5Z5.3QKJ0X_GS-29F-0001N_GS29F0001N.PDF

 

Knoll Inc (CSU Contract)

Agreement Number: 2018.000523

End of Term: July 30, 2021

Contact Information: David Hill, (949) 632-1382, dhill2@knoll.com

To access the contract, please log into CalUSource.

 

One Workplace (Steelcase furniture) 

Agreement Number: CSUBuy Contract CSU #2018.00470 (Steelcase, Inc.)

End of Term:  July 1, 2022

Contact Information: Melissa Kubit, mkubit@oneworkplace.com

The University has agreements with the moving companies below. Please check with Procurement to find out about the available balance for the vendors below.

 

Fast N Reliable Moving

Agreement No. - P20082

End of Term - June 30, 2021

Contact Info: Andy Zhang, (415) 812-3484, fastnreliable@yahoo.com

 

NCS Moving

Agreement No. - P20061

End of Term - June 30, 2021

Contact Info: Venessa Dixon, (510) 923-1968, venessa@ncsmoving.com

 

Noah Moving

Agreement No. - P20052

End of Term - June 30, 2021

Contact Info -  Julie Mao, (415) 630-0810, noahmoving@gmail.com

 

SIRVA Worldwide

E&I Master Agreement: CNR01504

End of Term - April 30, 2027

  • Vendors:
     
    • Allied Van Lines
    • North American
    • NorCal Moving (Agent for Allied Van Lines)

To access this contract: https://www.eandi.org/contracts/sirva-worldwide/

 

UniGroup

E&I Master Agreement: CNR01503 

End of Term - April 30 ,2027

  • Vendors:
     
    • Armstrong Relocation
    • Mayflower Transit
    • United Van Lines
    • Chipman Relocations (Agent for United Van Lines and Mayflower Transit)

To access this contract: https://www.eandi.org/contracts/unigroup/ 

 

 

To see the contracts, please go to the SF State Imaging System.

Procurement handles internship agreements for teacher preparation placements and clinical placements such as for nursing, social work, or physical therapy.

A placement is considered clinical when the profession that the student is training for belongs to a clinical field.

The following programs require clinical placements:

  • Clinical Lab Science
  • Counseling
  • Dietetics
  • Kinesiology
  • Nursing
  • Occupational Therapy
  • Physical Therapy 
  • Psychology
  • Social Work
  • Speech, Language and Hearing Sciences

The Internship Coordinators of these programs are responsible for identifying placement opportunities.

Before students can start their placement, a fully executed agreement between the University and the Organization has to be in place.  Such an agreement ensures, among other things, that the student is covered by the Student Professional Liability Insurance Program (SPLIP) of the University.

Procurement is responsible for negotiating and executing these agreements.

For information about academic internships, please see the website of the Institute for Civic and Community Engagement (ICCE).

An Independent Contractor (IC) is someone who is engaged in a distinct occupation, profession, business or trade not regularly part of University business; agrees to do a specific piece of work for an agreed-upon fee; also provides services to non-University clients; and supplies their own tools and workspace.

Human Resources determines whether the individual who is performing the services qualifies as an IC.

A requisition can only be entered once HR has approved IC status, insurance has been approved or waived by Enterprise Risk Management (ERM) and a Vendor 204 form has been completed in CFS.

Services can only be performed after the contract has been fully executed.

Vendor Resources

The University needs to ensure that the vendors it does business with have appropriate insurance on file.

This includes two separate documents: the Certificate of Liability Insurance (COI) and the Additional Insured Endorsement (AIE).

The COI alone is not sufficient. Vendors must provide both documents.

Insurance is required for both on- and off-site services.

You can send the Insurance Certification Request (10-1-2025) to the vendor.

Professional Services

The same requirements as to maintenance services apply with the following additional requirements (professional liability requirement):

Professional liability (errors and omissions) insurance on an occurrence basis is preferred, covering work done or to be done by or on behalf of the Service Provider and providing insurance for professional liability in the amount of one million dollars each occurrence. The Service Provider shall obtain and maintain professional liability insurance on a claims-made basis for no less than one million dollars each claim and two million dollars annual aggregate, and certification of coverage shall be submitted to the Trustees upon signing of this Agreement. If the total contract amount exceeds one million dollars the Service Provider shall renew and keep such insurance in effect for at least ten (10) years after the recordation of the notice of completion.

Construction Projects

These insurance requirements will vary and depend on the general conditions.

State of California policy states a completed payee data record, Vendor 204 form, is required for payments to all non-governmental entities and will be kept on file at each state agency.

SFSU requires a completed Vendor 204 form prior to adding the vendor to the vendor file.

A Vendor 204 form must be on file with the Accounts Payable Department for all vendors unless the payee is a SF State student, or the payee is an SFSU employee.

An individual who is not a US citizen and is not a green card holder is a nonresident alien (NRA).  NRAs are subject to federal and state withholding, based on country of origin.  NRAs are referred to Internal Audit Tax Specialist (TS) for evaluation.   TS will alert Accounts Payable as to the proper withholding rates. Please refer to the Vendor 204 form completion guide for more information.

Please note a Vendor 204 form is a substitute of W9 form.

Definitions

  • Form W-8BEN, Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals).
  • Form W-BEN-E, Certificate of Status of Beneficial Owner for United States Tax Withholding and Reporting (Entities).

 

Location: 1600 Holloway Avenue, ADM 351, San Francisco, CA 94132

Hours: Monday through Friday, 9:00AM to 4:30PM

Email: vendor204@sfsu.edu

Contact: Minh-Ngoc Nguyen – Vendor Coordinator

Phone: (415) 338-3561

Forms and docs

In order for a small business to be eligible for certification, the small business must meet the following requirements:

  • Be independently owned and operated;
  • Not dominant in field of operation;
  • Principal office located in California;
  • Owners (officers, if a corporation) domiciled in California; and,
  • Including affiliates, be either,
    • A business with 100 or fewer employees; an average annual gross receipts of $15 million dollars or less, over the last three tax years;
    • A manufacturer* with 100 or fewer employees; or,
    • A micro business - a small business will automatically be designated as a micro business, if gross annual receipts are less than $5 million dollars; or the small business is a manufacturer with 25 or fewer employees.

* For Small Business Certification purposes, a manufacturer is a business that is both of the following:

  1. Primarily engaged in the chemical or mechanical transformation of raw materials or processed substances into new products.
  2. Classified between Codes 31 to 339999, inclusive, of the North American Industrial Classification System (NAICS) Manual, published by the United States Census Bureau, 2007 edition.

Upon meeting the Small Business Certification eligibility requirements, certified small business (SBs) and micro businesses (MBs) are entitled to the following benefits:

  • A five percent bid preference on applicable State solicitations;
  • As a certified small business/micro business, you are eligible for the State's Small Business Participation Program. This program sets a goal for the use of small businesses in at least 25 percent of the State's overall annual contract dollars;
  • Under the Prompt Payment Act, the State must pay a certified SB/MB higher interest penalties for late payment of an undisputed invoice. Prompt payment penalties for construction firms are addressed separately under Public Contract Code, Section 10261.5);
  • State agencies may use a streamlined process, known as the SB/DVBE Option, by contracting directly with a California certified small business/micro business for goods, services, information technology and Public Works projects. The solicitation must be valued at more than $5,000 and the State agency must obtain price quotes from at least two California certified small business/micro business;
    • Effective January 1, 2010, the maximum thresholds are:

      Goods,Services, or Information Technology - $249,999.99

      Public Works - $250,000
    • Effective January 12, 2012, the maximum thresholds are:

      Goods,Services, or Information Technology - $249,999.99

      Public Works - $314,000 (Effective 2/22/18: BL 18-03)
  • The Department of General Services, Procurement Division (DGS-PD) charges State and local agencies an administrative fee, when contracting with a California Multiple Award Schedules (CMAS) vendor. As an incentive, the fee is waived, if the CMAS vendor is a certified small business/micro business;
  • As an incentive, a non-small business prime contractor, who uses certified small business/micro business subcontractors for at least 25 percent of its net bid price, is eligible for a bid preference of 5 percent of the lowest responsible bid, when competing against another non-small business; and, when applying bidder preferences, in which non-small business bidders may be eligible, certified small business/micro business bidders have precedence over non-small business bidders.

NOTE: Small business/micro business bids cannot be displaced by non-small business/micro business bids, when applying any applicable lawful preferences.

For the CSU policy on Small and Micro Businesses as vendors, please see ICSUAM 5216.00 (PDF).

For DVBE certification purposes, a "disabled veteran" is:

  • A veteran of the U.S. military, naval, or air service;
  • The veteran must have a service-connected disability of at least ten percent or more; and
  • The veteran must reside in California.

To be certified as a DVBE, your firm must meet the following requirements:

  • Your business must be at least 51 percent owned by one or more disabled veterans;
  • Your daily business operations must be managed and controlled by one or more disabled veterans
  • Your home office must be located in the U.S. (the home office cannot be a branch or subsidiary of a foreign corporation, foreign firm, or other foreign based business).
  • All existing and all new DVBE applicants must submit to the Office of Small Business and DVBE Services (OSDS) complete copies of the DVBE's federal income tax returns for the previous three years. DVBEs who have been in business for less than three years shall submit the federal tax returns for each year they've been in business.
  • A DVBE applicant that is not a sole proprietorship and rents equipment to the state must provide the federal income tax returns for each of their disabled veteran owners or your firm will be deemed to be an equipment broker.
  • DVBE limited liability companies must be wholly owned by one or more disabled veterans.

NOTE: The disabled veteran who manages and controls the business is not required to be an owner of the applicant business

For more information, please visit the Office of Small Business and Disabled Veteran Business Enterprise Services website.

Upon meeting eligibility requirements, certified DVBEs are entitled to the following:

  • State-certified DVBEs are eligible for the state's DVBE Participation Program. The program sets the goal to use DVBEs in at least three percent of the state's overall annual contract dollars.
  • State agencies may use a streamlined process known as the "SB/DVBE Option" by contracting directly with a California certified DVBE business for goods, services, information technology and public works projects. The solicitation must be valued at more than $5,000, and the State agency must obtain price quotes from at least two California certified DVBE businesses. For more information, see Government Code Sections 14838.5 and 14838.7.
    • Effective January 1, 2010, the maximum thresholds are:

      Goods, Services, or Information Technology - $249,999.99

      Public Works - $250,000
    • Effective January 12, 2012, the maximum thresholds are:

      Goods, Services, or Information Technology - $249,999.99

      Public Works - $281,000 (Effective 1/30/14: BL 14-01)

For more information, please visit the Office of Small Business and Disabled Veteran Business Enterprise Services website.

For the CSU policy on Disabled Veteran Business Enterprise as vendors, please see ICSUAM 5215.00 (PDF).

Policies and Procedures

Process:

  1. Department enters a two line requisition in CFS when a contract or project requires a pre-payment.  Line 1 is for the pre-payment amount, line 2 is the balance;
  2. Department attaches to the requisition a direct pay form for the pre-payment signed by an authorized individual;
  3. Procurement issues the PO;
  4. Procurement forwards Accounts Payable all supporting documents for pre-payment processing;
  5. Accounts Payable reviews and processes the pre-payment.

Related Form

Personal Use of Information (Reference: Education Code 89006) 

Unless specifically stated in the terms and conditions of employment or contractual relationship, it is unlawful for a person to utilize any California State University (CSU) or CSU Auxiliary Organization information that is not a matter of public record, for personal pecuniary gain. Prohibition of such utilization applies whether or not a person is or is not so employed or under contract at the time the gain is realized.

Appropriation of State Property or Services (Reference: Public Contract Code 10334; E.O. 409; Penal Code Sec. 72) 

Use of CSU procurement facilities or procedures to obtain property or services for personal use, or misrepresentation to vendors or contracts that personal acquisitions are for the CSU when they are not, can result in prosecution for misrepresentation, embezzlement, and theft.

Conflict of Interest (Reference: Education Code 89006. Government Code 8100 et seq., 82019; State Budget Act Section 7.00) 

It is unlawful for any person to utilize any information, not a matter of public record, that is received by that person by reason of his or her employment by, or contractual relationship with, the Trustees, the California State University, or any Auxiliary Organization for the California State University, for personal pecuniary gain, not contemplated by the terms of the employment or contract, regardless of whether the person is or is not so employed or under contract at the time the gain is realized.

Commercial Endorsements of Products or Services (Reference: Education Code 89005.5 (a)(2), (3); Trustees' Resolution 63-16) 

Officers and employees of the CSU, within their official capacities, are prohibited from commercially endorsing through the use of advertisements, any commercial product or service.

Misuse of the Name "California State University" (Reference: Education Code 89005.5) 

The name "California State University" is the property of the State. No person shall use this name, any abbreviation of it or any name of which these words are a part, without the permission of the Trustees.

Restrictive Bid Specifications (Reference: Public Contract Code 10318) 

No State agency or employee thereof shall draft or cause to be drafted, any specification for bids in such a manner as to limit the bidding directly or indirectly to any one bidder.

Splitting Orders or Contracts (Reference: Public Contract Code 10329) 

Splitting purchases or contracts in order to avoid the competitive bidding requirements prescribed in law, regulation or policy is prohibited.

Advance Payments (Reference: Public Contract Code 10312; Title 2, Sec. 679; Government Code 11257) 

Payment in arrears is the prescribed method of remitting payment for State acquisitions. Documentation is required to be rendered by the Disbursing Officer that the CSU has received appropriate return and/or in-kind value in order for consideration to be paid. Advance payments by the State are permitted, however, whenever specifically authorized in law and determined to be in the State's best interest.

Prohibition of Labor Abuse (Reference: E.O. 718) 

This policy shall apply to all licensing agreements with the CSU or a CSU Affiliated Enterprise authorizing a license to manufacture products bearing the name, logo, or image of the CSU. This policy shall include each contractor, subcontractor, vendor, or manufacturer that is engaged in the manufacturing process including assembly and packaging of a CSU license product.

The CSU is opposed to any acts or omissions by a licensee that would constitute labor abuse. Officers and employees of the CSU and its auxiliary organizations will use their best efforts to ensure that licensees adhere to non-abusive labor practices, including the provision of safe and healthful working conditions.