Permission Number Guides

Requesting access to this page is through ITS. AOCs and Schedulers should already have access.

1. Request access through the ITS CS Access Request site
2. The template you will need is the College 05-AOC/Sched

If you are not an AOC/Scheduler, but your department approves access to this page, you will need to request an exception through ITS.

• From the main dashboard:
  • Click Main Menu
  • Select Records and Enrollment
  • Select Term Processing
  • Click Class Permissions
  • Click Class Permissions again
• On the Class Permissions page, enter the following:
  • Term
  • Subject Area
  • Catalog Number
• Click Search.
• On the next page, open the option to create new Permission Codes.
• Enter the required fields to generate additional permission numbers.
• Save or submit to create the new codes.

1. Log in to SFSU Gateway
2. Navigate to your LaunchPad
3. Click the Prerequisite roster tile
4. When in the Prerequisite roster webapp choose a term then select the Go button
5. Search or navigate to the class for which you want to assess students for Permission Number assignment, then select the Permission Number button under the Action column

Before assigning permission numbers, you may want to check which students have or have not met specific course or test prerequisites.

By course

Add a prerequisite course by entering course ID & catalog number and then select the Add course button.

By test

Add a prerequisite course by entering course ID & catalog number and then select the Add test button.

When you add students to the worksheet, you have the option to assign permission numbers right away or to return to the worksheet later to assign them.

By waitlist

Use the dropdown menu to select individuals, or all students, from the waitlist, then select the Add to List button

By SFSU ID or email

Enter SF State ID or email (you can add more than one student at a time), then select the Add to List button.

Once you are ready to assign permission number to a student, select the Assign button for that student in the Worksheet:

• An email with the permission number will be sent to the student’s SFSU email
• You also have the option of reassigning a different permission number to the same student if the student used the first permission number to successfully enroll and then dropped the class, or if the permission number was used by another student.

Administrative staff and college/department administrators are able to generate permission numbers for classes in their units. Faculty cannot generate permission numbers unless they also serve in an administrative role.

• Log in to the Faculty Center
• Navigate through the menu path:
  • Click Main Menu
  • Select Records and Enrollment
  • Choose Term Processing
  • Click Class Permissions
  • Select Class Permissions again from the submenu
• Do not select the “Generate Add Permissions” option
• On the search page, enter course details (for SFSU classes, set Academic Institution = SFCMP)
• Click Search
• Select the correct class
• Verify or update the expiration date for the current term
• Enter the number of permission numbers to generate
• Click Generate
• Click Save